Welcome

It is our pleasure to welcome you into the scouting family of Troop 997. In the months ahead, we will come to know more about each other. During this time, please use this web site as a ready reference to facets of how our troop and the Boy Scouts of America operate, and what our collective goals are for the youth members of our troop, and expectations and roles of the adult leadership. You may also write to us through links on this site, and ask questions of any of the adult leadership at our weekly meetings. Hopefully we can address any concerns any time they arise, and make certain our mutual goals for all troop members are aligned. Hopefully many facets of this will be addressed here and elsewhere on our web site. Thank you for your support on this.

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Scoutmasters Note

We obviously cannot put down everything that you need to know in this simple guidebook. As Scoutmaster, I urge you to please come, or call me, with any questions you may have. Don't be shy. We were all new to this at one time or another. I remember questions I had when I started in Scouting and we often have to puzzle through issues as a troop. I cannot overemphasize how important it is to ask the question from one of the adult leaders rather than make guesses. I am usually available 15 minutes before and after each meeting. But, please know that if a Scout comes to me with a question, he has priority.

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Aims Of Scouting

There are three aims that form the bedrock of the Boy Scouts of America and act as the guiding principles of Troop 997.

1. To Build Character
    
   Character has many definitions. Scouting adds four "self" qualities to the aim of building character: self-reliance, self-discipline, self-confidence, and self -respect. When a boy begins to build these, he begins to develop character.
    
   
2. To Foster Citizenship
    
   In Scouting, the adult leaders try to promote citizenship by such things as service projects, voting in troop elections, and by serving as patrol and troop officers.
    
   
3. To Develop Fitness
    
   Developing fitness not only means good general health and good health habits, but also mental fitness, moral fitness, and emotional fitness. Since the first Scout recited the Scout Oath in 1910 until now, each Scout has promised –
    
   To keep myself physically strong, mentally awake, and morally straight.
    
   This paradigm represents the long term Scouting outcome we, as leaders, want for every boy who joins. It underscores everything we do in Troop 997.
    
   

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Scout Uniform

The Scout Uniform is an essential part of the scouting experience. We are aware that it can also be somewhat costly. Given this reality we have established a Uniform Closet within the troop, and depending on the specific item and size you may want to check there before purchasing a new one. Also if you have any uniform items that your scout has outgrown, please remove patches, clean the item, place it on a hanger, and bring it to us. We will then be able to recycle it for any boy in need so they can share in the scouting experience equally.

We require the Scout to wear his uniform at all Troop functions. There are three levels of uniforms.

Class A Complete

• Hat (regulation or summer camp)
• Khaki Scout Shirt (All earned insignia properly attached)
• Troop or Authorized Neckerchief and Tie Slide (also see bolo tie alternate uniform guidelines below)
• Khaki Scout Pants (long or short)
• Merit Badge Sash and/or Order of the Arrow Sash, if earned
• Webbed Khaki Scout Belt
• Green and Red Scout Socks
• Hiking boots or Dress Shoes depending on the occasion

Instructions for the placement of uniform insignia are provided on the inside of the Boy Scout Handbook.

Class A Meeting/Travel

• Class A from the belt up is required (without sashes)

Class B Casual

• Pants or shorts, and a Troop 997 T-shirt

Note: Two red Troop 997 shirt is provided by the troop if currently available, We order them approximately every 2 years, Please see the Scoutmaster or an ASM for availability.

Bolo Tie Alternate Uniform Guidelines

Senior scouts Star and above may substitue a bolo tie in place of the Troop neckerchief under certain circumstances. The bolo must represent a significant scouting event accomplished by the scout. The following are considered significant scouting events for which a bolo can be worn:

• Attaining the Eagle Scout rank (also includes National Eagle Scout Association (NESA) member bolo);
• Achieving Order of the Arrow (OA) membership;
• Attending one of the 3 BSA National High Adventure Bases - Philmont, Sea Base, Northern Tier;
• Attending a National Order of the Arrow Conference (NOAC);
• Attending a National Jamboree or World Jamboree.

The bolo tie can be substituted for the troop neckerchief in, and only in, the following circumstances:

• Standard Troop meeting;
• Travel to/from weekend camping trip in the case where the Troop is not camping on Federal property.

The bolo tie is not to be worn in situations where the troop will be observed as a group in public. This includes:

• Court of Honor;
• Camping on Federal Property;
• Troop visit to public building or event;
• Hikes in/around a city or suburban area;
• Travel to/from summer camp;
• Community service project.

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Troop Leadership Positions

Senior Patrol Leader (SPL)

The Senior Patrol Leader (SPL) is elected by the Scouts to represent them as the top junior leader in the Troop. The SPL reports to the Scoutmaster (SM). His duties include running all troop meetings, events, activities, the Patrol Leaders Council (PLC) meeting and the semi-annual program planning conference. The SPL, with the advice and counsel of the SM, appoints other junior leaders, assigns them duties and responsibilities, and assists the SM with junior leader training (JLT).

Assistant Senior Patrol Leader (ASPL)

The Assistant Senior Patrol Leader (ASPL) is the second highest-ranking junior leader in the troop. The SPL, with the approval of the Scoutmaster, appoints him. The ASPL acts as the SPL in his absence or when called upon. In addition to helping the SPL run the meetings, The ASPL is responsible for training and supervising the Troop Scribe, Quartermaster, Instructors, Librarian, Historian, and Chaplain Aide. The ASPL is a member of the PLC and reports to the SPL.

Scribe

The Scribe keeps the troop's records. He records the activities of the Patrol Leaders Council (PLC) and keeps a record of dues, advancement, and Scout attendance at troop meetings. He distributes copies of the PLC logs on request to PLC members and Adult Leaders. The Scribe reports to the ASPL.

Quartermaster (QM)

The Quartermaster (QM) keeps track of troop equipment and that it is in good working order. He issues the equipment and makes sure that it's returned in good condition, makes suggestions for new and replacement items, and works with the troop committee member responsible for equipment. The QM reports to the ASPL.

Bugler

The Bugler plays for official troop functions at the request of leadership, including flag ceremonies, and for standard calls at campouts such as mess, assembly and taps. The Troop may provide a bugle, or the scout may use his own bugle or trumpet for this function. The Bugler reports to the ASPL.

Librarian and Historian

The Librarian and Historian take care of the troop literature and maintain a record or scrapbook of the troop activities. The Librarian sets up and maintains a library of merit badge books, handbooks, and other literature. The Historian collects pictures and facts about troop activities, takes care of troop ribbons and awards, and keeps information on former troop members. The Librarian and Historian report to the ASPL.

Troop Guide

The Troop Guide works with the new Scouts in the Brownsea program. He helps them to feel comfortable and earn the First Class rank in their first year. He attends PLC meetings with the New Scout Patrol Leader. The Troop Guide reports to the Assistant Scoutmaster for New Scouts.

Chaplain's Aide (CA)

The Chaplain's Aide (CA) works with the Troop Chaplain to meet the religious needs of Scouts in the troop. He keeps leadership apprised of religious holidays during event planning. He leads any ceremonies of silence and prayer during official troop functions. He also works to promote the religious emblems program. The CA reports to the ASPL.

Additional Notes

All leadership positions require completion of Junior Leadership Training (JLT) which is normally offered after Troop elections. Terms of office for troop and patrol leadership positions are for six months.

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Patrol Leadership Positions

The Patrol Leader (PL)

Patrol Leader (PL) is the elected leader of his patrol. He represents his patrol on the PLC, and reports to the SPL. If he is the leader of a new Scout patrol, he also works with the Troop Guide. The Patrol Leader appoints the Assistant Patrol Leader (APL), plans and steers patrol meetings, helps scouts advance, acts as the chief recruiter of new scouts, and keeps patrol members informed.

Assistant Patrol Leader (APL)

The Assistant Patrol Leader (APL) is appointed by the PL and acts for him in his absence. The APL helps the PL get the patrol ready for troop activities.

Patrol Scribe (Optional)

The Patrol Scribe keeps the patrol's records as necessary. He records the activities and attendance of the Patrol gatherings for activities separate from overall troop activities and takes notes on decisions, campout attendance, and other patrol decisions. The Patrol Scribe reports to the Troop Scribe. A patrol member can be assigned Patrol Scribe as necessary.

Patrol Quartermaster (PQM):

The Patrol Quartermaster (PQM) keeps records of patrol equipment and makes sure that the equipment is in good working order. He issues the equipment and makes sure that it's returned in good condition, makes suggestions for new and replacement items, and works with the troop's Quartermaster. The PQM reports to the QM. A patrol member can be assigned Patrol Quartermaster as necessary.

Patrol Grubmaster (PGM)

The Patrol Grubmaster (PGM) The Patrol Grubmaster assists in meal planning for the patrol's camping and outing activities. The Grubmaster supervises the purchase of necessary supplies for the patrol's meals, and assures that the patrol's food supplies are properly stored and transported. A Grubmaster is selected by the patrol for each campout as necessary.

Additional Notes

All leadership positions require completion of Junior Leadership Training (JLT) which is normally offered after Troop elections. Terms of office for troop and patrol leadership positions are for six months, except as noted above.

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Adult Leadership

Scoutmaster (SM)

The Scoutmaster (SM) is the adult leader responsible for the image and program of the troop. The SM is responsible for training and guiding boy leaders, working with other adults to bring Scouting to boys, and using the methods of Scouting to achieve the overall aims of Scouting.

Assistant Scoutmaster (ASM)

The Assistant Scoutmasters (ASMs) help the Scoutmaster operate the troop. Each ASM in Troop 997 has specific program duties and reports to the Scoutmaster. ASMs also provide the two-deep adult leadership required by the Boy Scouts of America (BSA).

Parental/Family Involvement

Although the boys run our program, it’s necessary that these young men have adult leadership to help develop their skills and ensure that the program accomplishes its goals. The boys deal directly with the Scoutmaster and his staff. We will provide each of you with an opportunity to help from time to time, and you may register as an adult leader. We encourage parents who are registered leaders to concentrate their efforts on a patrol or the collective troop overall in addition to just their son.

Scouting is a family program! We’ll be calling on each family to participate in the various projects and outings throughout the year. We need your talents, times, wisdom, mentoring skills and energy. Please don't hesitate to get involved, so that you too, can enjoy the fun and excitement that Scouting brings. Parents are always welcome at Committee Meetings, even if they choose not to register with the Troop. Please, don’t allow other parents to carry the program for your son. He will also notice this. Your involvement, even indirectly, can positively affect his rank advancement and social development. To have the best possible Scout Troop, we must all pitch in.

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Adult Leaders

Please visit the members section of our web site for the current roster of all adult leaders.

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Troop Activities

The Troop's activities are selected and scheduled at the semi-annual program planning conference held by the Patrol Leaders Council (PLC). The activities on this plan are selected based on input from the Scouts themselves. This plan is first presented to the SM/ASM and coaching will take place to insure that the plan is appropriate, safe and can be done. The plan is then presented to the Troop Committee. The Troop Committee either approves the general plan or provides alternate suggestions for consideration by the PLC. At its meetings, the PLC organizes the weekly Troop meetings and assigns responsibilities for the next activities.

The Troop 997 semi-annual planning conference is usually held in January and August. After approval by the Troop Committee and some preliminary planning by the adult leaders, a calendar will typically be published in February and September. Changes to the Troop calendar are issued as required, and published on this web site as well as on a hard copy available at the troop meetings.

Troop 997's activities are geared to support the Boy Scouts of America policies and are conducted in accordance with approved BSA guidelines. A typical program will offer scouts an opportunity to attend resident (summer) camp and about ten weekend camping trips each year.

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Meetings

Troop Meetings

From the beginning of the school year until we go to summer camp, troop meetings are normally held the 1st, 2nd and 3rd Thursday of each month at Saint Theresa’s Catholic Church, with an optional troop activity when there is a 5th Thursday in a month. Meetings start at 7:00 P.M. and should end at about 8:30 P.M. The Troop does not meet when St. Theresa's or Loudoun County Public schools are closed for weather or holidays. The Scoutmaster is usually available 15 minutes before and after each meeting for Scoutmaster Conferences, meetings with parents. The 4th Thursday of each month is reserved for the PLC where the Troop leadership (SM, ASM, SPL. ASPL, PL, APL, QM, Historian, Librarian and Scribe) meet to plan the activities of the troop for the coming month.

Patrol Meetings

Patrol meetings are usually conducted as part of the Troop meeting. If everything cannot be accomplished during the regular meeting, patrols are encouraged to meet after school or at some other time.

Troop Committee Meetings

The Troop Committee meets the 4th Thursday of each month at Saint Theresa’s Catholic Church to plan troop program assistance, solve problems and monitor the Troop's progress. Meetings generally begin at 7:30 pm and end about 9:00 pm. All committee members are strongly encouraged to attend the meetings. Members of the committee that have been assigned specific responsibilities are usually available during normal troop meeting. (Advancement Coordinator, Activities Coordinator, Summer Camp Coordinator etc.)

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Troop Elections

Troop Elections are held every 6 months. Below are the minimum qualifications and nominating procedures for each position.

Senior Patrol Leader (SPL)

• Star rank or above with no minimum age requirement.
• Boys are nominated and seconded by the troop at large a week prior to the election.
• Nominees are required to accept or reject the nomination and are reminded of the responsibilities of the SPL.
• Each nominee is given the opportunity to address the troop on the night of the election and is available to respond to questions.
• Election is by secret ballot, counted by adults.
• In the case of a tie, a runoff election is conducted.

Assistant Senior Patrol Leader (ASPL)

• Appointed by the newly elected SPL, with the advice and consent of the Scoutmaster.

Patrol Leader (PL)

• First Class or above
• Boys are nominated by members of their patrol.
• Election by secret ballot, counted by adults.

Assistant Patrol Leader (APL)

• Appointed by the PLs.

Scribe, Quartermaster, Chaplain Aide, Librarian & Historian

• Open to all scouts
• Elected by the troop

Troop Guide

• Appointed by the Scoutmaster.
• First Class or above.

Den Chiefs (Working with an associated Cub Scout Pack)

• Approved by Scoutmaster and Cubmaster
• First Class or above

Junior Assistant Scoutmaster (JASM)

• Appointed by the Scoutmaster
• Must be at least 16 and have served in other leadership positions

Patrols are dissolved at the time of elections and are then reformed based on the input from the Scouts. The intent when creating the Patrols is to take the desires of the Scouts as to what patrol they desire to be in, as well as ensure that there is a diversity of age, experience and rank whenever possible.

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Troop 997 Advancement Policy

Troop 997’s approach to the advancement of scouts from their entry into the troop to the attainment of the rank of Eagle Scout is structured as follows:

• New Scouts join a New Scout Patrol and are guided through the requirements necessary for the rank advancement to 1st class by the Troop Guide, and a dedicated ASM. Troop 997 has utilized the BSA Brownsea program to help the new scouts to focus their efforts toward learning the skills and knowledge necessary for solid advancement.
• Troop 997 utilizes time during regular troop meetings to work on the required Eagle merit badges. The goal is that each scout will have had the opportunity to earn all the required merit badges to attain the rank of Eagle Scout within a three year cycle. Some elective badges are covered also as time and available counselors permit.

Troop 997 has a basic philosophy of allowing each boy to move at his own pace as he works through the six ranks of Scouting. This does not mean that your son is left alone to work when he feels like it. To balance this advancement process, the Troop also maintains that no rank advancement should automatically follow because of time spent in scouting nor that any boy should speed through the ranks because he feels he wishes to attain the rank of Eagle Scout as young as possible. Advancement becomes progressively more difficult as he moves to the higher ranks. At the same time, the scout’s time becomes more limited after arriving at middle school and high school, where other activities often compete for his time and attention.

The rank of Eagle Scout requires not only scouting skills and knowledge, but also a level of maturity and growth to realize the significance of the rank being achieved. Troop 997's approach allows each boy to grow in personal management and goal setting skills which will remain useful for the rest of his life.

The basic requirements for all advancement are contained in the Boy Scout Handbook, which each scout is required to own and maintain. The skills required of these ranks help the Scout in learning the basic Scouting and camping skills needed to function within his Patrol and the Troop. Each completion of a requirement must be signed and dated in his Handbook by a Scout that is at least two ranks above the requirement being signed off, or the Scoutmaster, or an Assistant Scoutmaster. Parents are NOT allowed to sign for completion of any requirement. As a function of the maturing and responsibility growth of each Scout, it is solely the responsibility of the Scout in working with his Patrol Leader to determine when he has successfully mastered a required skill and to seek out the appropriate person to go over the requirement and his skill and knowledge in that area in order to sign off the requirement. The key difference in achieving a requirement in Boy Scouting is that knowledge must be shown and demonstrated over a period of time before any requirement will be signed off. Unlike Cub Scouts, demonstrating a skill or facet of knowledge just once is not enough to fulfill a requirement in Boy Scouts.

Once the Scout has demonstrated that he has met all of the skill and service requirements for advancing to the next rank, he must participate in a Scoutmaster Conference. It is the Scout's responsibility to advise the SPL of his desire to have a conference and the SPL will schedule a time with the Scoutmaster. The Scoutmaster will review the Scout's accomplishments since his last advancement, focusing on both technical skills and the intangible "Scout Spirit". At the end of a successful conference, the Scout will have completed all the requirements for the rank advancement, except for his Board of Review. The scout must wear the ceremonial Class A uniform to the Scoutmaster’s conference.

The Board of Review (BOR) is conducted by the Advancement Chairman and two to three additional members of the Troop Committee. When ready, the Scout must contact the Advancement Chairman in person or via telephone to schedule a BOR. During the BOR, the adult members will ask the Scout questions regarding both his activities related to the rank advancement and his overall impressions of the Troop and Scouting. The scout must wear the Full Class A uniform to the BOR. Upon successful completion of the BOR, the Scout will have earned his new rank. It is the Troop's policy that the Scout will receive a uniform emblem of his new rank within a few weeks after his Board of Review, usually sooner. The mother's pin and certificate will be presented at the next Court of Honor.

As the Scouts grow within the program, the second set of three ranks (Star, Life and Eagle Scout) become more demanding and require additional skills and knowledge growth. The requirements for these ranks are contained in the back of the Scout Handbook. These ranks require acquiring knowledge through the following:

• The Merit Badge Program of the BSA
• Offering service to the community in greater amounts of time
• Active participation in Troop life by holding positions of responsibility such as Patrol Leader, Scribe, etc.
• Time in previous rank requirements required for each new rank.

At this level, the scout begins to work more closely and directly with the Scoutmaster and Assistant Scoutmasters in achieving the goals he has set forth for himself. As with the first three ranks, each advancement concludes with a Scoutmaster's conference and a Board of Review meeting.

The rank of Eagle Scout is taken most seriously by Troop 997. This is a lifetime rank of honor which a scout can earn only through significant amounts of discipline, hard work, and commitment. Because of the significance of the rank of Eagle Scout on the Scout's life, the Troop has very definite and stringent requirements leading to attaining this rank. When any Scout reaches the rank of Life Scout, the Scoutmaster will present the Scout with an Eagle Scout preparation package which includes an application for Eagle Scout, suggestions for Eagle Projects and other pertinent information on how to attain Eagle Scout. The project must be approved by the Scoutmaster, Troop Committee and the Council or District before the Scout can begin the project. Troop 997 believes these projects must be of particular significance in order to be approved and forwarded to Council or District for approval. Finally, the Scout who has completed all of his requirements for Eagle Scout must attend an Eagle Scout Board of Review led by the Council or District as well as one conducted by the Troop's Advancement Committee. The goal of Troop 997 is to provide an atmosphere where all of the Scouts in the Troop can achieve this goal.

An important part of the Scout's advancement is the earning of merit badges. There are more than one hundred different merit badges available. Several of them are required for Star, Life, and Eagle ranks. The specific requirements are explained in the back of the Scout Handbook. To earn a particular merit badge, the Scout must make a request to an ASM. The ASM will give the Scout a blue Merit Badge Card and identify an appropriate Merit Badge Counselor. The blue card has three parts and is used to document the Scout's completion of the requirements for the badge. The counselor will be responsible for assisting the Scout fulfill these requirements and verify their completion. The availability of counselors may limit the Scout's opportunities to earn specific merit badges at certain times, however the Troop will attempt to accommodate the Scout by actively exploring alternatives in obtaining a Counselor.  When the counselor is satisfied that the Scout has completed the merit badge requirements, he/she will sign off on the blue card and return two of the three parts to the Scout. The Scout will keep one part for his records and return the last part to the ASM.

It is suggested that the Scout safeguard all the documentation relating to achievement (Merit Badge Cards/Rank Cards etc.). These prove that the achievement has in fact been completed even in the absence of other records. A loose leaf binder with "Trading Card" inserts is very appropriate for this activity.

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Camping Philosophy

Troop 997 attempts to have outings at least one weekend for 10 months of the year. Our basic philosophy is "low-impact, light weight camping." Sometimes we will go backpacking, which requires everything to be carried on the boys' backs. We like to promote the use of a minimum amount of equipment, and usually the boys can carry the majority of the Troop’s gear into a site. This approach provides us with the most flexible program possible.

We try to camp for two nights, generally leaving after school on Friday and returning early Sunday. Within reason, we do not let inclement weather stop us, but always monitor it so as to not put the boys at risk. We encourage the boys to participate in every camping opportunity. There are various camping awards we try to attain. Some of the activities required for these awards can only be accomplished during these campouts. Frequent camping is also a requirement for eligibility for the Order of the Arrow, the Scout camping fraternity.

The Troop meeting preceding a campout is usually reserved for discussing specific aspects of the campout. Basic Camping Equipment Lists are also discussed from time to time, and our suggested list is also linked above.

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Basic Individual Equipment List

This list delineates the minimal camping equipment that a boy needs to participate fully and safely in our camping experiences. Some of the "big ticket" items can be obtained used and are frequently found on sale at local stores, or even available on eBay. Some Troop members have excess items that they are willing to loan. In any case, please note that low price should not be the only factor considered, especially for essential items such as backpacks and sleeping bags. Your son will be sleeping in the cold in that bag and carrying the materials necessary for his safety and provisioning in that pack. It is in everyone's best interests to make sure that they won't fail him when he needs them most. The Scoutmaster or any of the Assistant Scoutmasters will be happy to discuss any of the equipment requirements with you if you have any questions.

Scout Outdoor Essentials: Scout Handbook and Scout Field Book Personal First Aid Kit - Satisfies requirement # 6b for 2nd class Extra Clothing Poncho or foul weather suit (pants & jacket) Canteen/Water Bottle 1 quart size - not the kind that you sling over your shoulder - 2 are recommended but not required Flashlight - No larger than 2-D-cell size Pocket Knife - Can be worn only after scout receives totin' chip. Folding knives only & blade must be no longer than width of the palm of the hand Trail Food Matches and Fire starter Sun Protection Map and Compass

Personal Overnight Camping Gear: Scout Outdoor Essentials. Clothing - appropriate for the season and length of stay Backpack - External Frame is preferable - "book bags" used for school are not adequate Sleeping Bag Sleeping Pad: ridge rest or self-inflating - air mattresses are not recommended! Bowl and Cup - Scout mess kit is good Spoon/Fork - metal is preferred Clean up Kit: Soap Washcloth/Towel Toothbrush/Toothpaste/Dental Floss Personal Extras: Small Bible or appropriate prayer book Watch Pillow (small w/stuff sack or self-inflating) Insect Repellent 2 Large Trash Bags (32 Gallon +) - Used to cover backpack 25 Feet of Clothesline Cord - 1/8" to 1/4" diameter Large Ziploc Bags - To keep clothes dry

Warm Weather Clothing: Short-sleeve shirts/T-Shirts Hiking Shorts - Lots of pockets Long Pants Sweater or Warm Jacket for night Extra Underwear Wool Socks - Recommended for hiking even in summer Hiking Boots Sneakers or Moccasins - For wear around camp Cap with brim for shade Bandannas Rain gear

Cold Weather Clothing: Long-sleeve Shirts - Wool preferable Long Pants - Wool military surplus pants are great Wool Sweater Long Underwear Wool Socks - We do not recommend Cotton Socks for warmth Insulated Parka or coat with hood Wool Stocking Cap - Not just for day use. Sleeping in the cap ensures a much warmer night Mittens or gloves Hiking boots - Sneakers do not provide adequate foot support for hiking & camping Rain Gear

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Transportation

The Troop will carpool to campouts or other special activities outside of the area. Each family is expected to help provide transportation. The Troop will designate a meeting place and time for departures and returns. Driving routes and maps will be provided when needed. It is required that we provide the National Capital Area Council with your vehicle insurance coverage and driver's license number. Please complete the necessary form and return it to an adult leader.

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Fees And Dues

The costs associated with the various troop and patrol activities include activity materials, merit badges and rank insignia, camping equipment and fees, and the like. The funding for these expenses comes from Troop registration fees, patrol fees, fund raising events and contributions. Due to the success and participation of the Chartering Organization, as well as the support of the community in our annual fund raising efforts. The fees for Troop 997 are among the lowest in the area. The fees are paid annually in March, or upon joining the Troop. Grub fees and activity fees are payable on an as-required basis.

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Troop Policies

The policies established by the National Organization of the Boy Scouts of America are the policies of BSA Troop 997.

Troop 997 Code of Conduct

Members of Troop 997 will live and conduct themselves by the Scout Oath and Law. For reference purposes see Page 550 and 553 of the Scout Handbook. Scouts and Scouters (adults) are expected to conduct themselves accordingly.

Items Prohibited From All Troop 997 Activities

• Alcoholic Beverages
• Illegal Drugs (Includes prescriptions drugs without a valid prescription)
• Tobacco of any kind for all Scouts. Adults are strongly discouraged from smoking or chewing tobacco. If an adult must smoke, they shall never do so in their scout uniform or in the presence of youth members.
• Any knife without possession of the "Totin Chip" (applies to Scouts and Scouters)
• Radios, audio devices, TVs, electronic games, and most electronic equipment
• Any instrument or device capable of emitting a projectile (i.e. BB guns*, firearms*, bow and arrows*, sling shots, pyrotechnics, fireworks, paintball guns etc.)
•  
• * If BB guns, .22 caliber rifles, or bows and arrows are being utilized for a specific merit badge or activity, they will be provided and only used in the presence of a certified NRA or NAA Instructor approved by the Boy Scouts, and in an approved location.

Please Note: The Troop permission slip provides the adult leaders with the right to inspect personal belongings for items deemed inappropriate in scouting. This would include but is not limited to alcohol, drugs, weapons, pornography, adult reading or viewing materials, "nature" books, etc.

Hazing and Abuse

It is the policy of the Boy Scouts of America that hazing, initiations, ridicule, inappropriate teasing, mental or physical abuse is prohibited. Any such conduct toward another individual will result in disciplinary action.

Disciplinary Policy

The spirit of Scouting dictates high expectations for the behavior of Troop members -- higher than the standards we often experience in our daily lives. Self-control and self-discipline are attributes expected from all Scouts and Scouters. In order to ensure the health and safety of Troop members (youth and adult) and in order for the Troop to function effectively, disciplinary actions may be necessary.

Discipline and control must be treated as an individual matter, realizing that the basic discipline is preventative in nature rather then regulatory or restrictive. Disciplinary actions will be conducted away from the Troop, with "two deep adult leadership" (Praise in public - criticize in private).

Adult leaders will never use corporal (physical) punishment, nor subject a scout to ridicule or embarrassment in front of his peers.

Troop adults are expected to enforce a fair and consistent disciplinary plan -- keeping in mind this is not a "three strikes and you're out" system.

Acts of Misconduct

Less Serious Acts of Misconduct include but are not limited to the following:

• Vandalism
• Verbal Misconduct or Abuse
• Dishonesty
• Hazing
• Willful Disobedience
• Violations of the Scouting Code of Conduct

More Serious Acts of Misconduct include but are not limited to the following:

• Possession or Use of Weapons
• Illegal Drug Possession or Use
• Alcohol Possession or Use
• Physical Assaults
• Improper use of fire
• Violations of Common Law that are classified as either Misdemeanors or Felonies

Levels of Discipline

Progressive discipline may be used for repeat violations (Level 1 to Level 4 accordingly). Offenders will be offered due process.

Level I - Counseling

Action taken for a first offense involving a violation of less serious Acts of Misconduct. Consists of a Scoutmaster conference with the Scout.

Level 2 - Written Warning

This action is taken when Level 1 actions are not successful, there are multiple offenses, or for more serious Acts of Misconduct. It consists of writing a letter to parents with a copy going to the Committee Chairperson. The letter will contain the following:

• A description of the inappropriate behavior
• A description of immediate disciplinary action
• A Request for the parents' cooperation in the matter and an offer to counsel with both the Scout and his parents

Level 3 - Disciplinary Hearing

This action will be taken when Level 1 and/or Level 2 have not been successful at correcting behavior, or for more serious Acts of Misconduct. This hearing will consist of a meeting between the Scout, his parent(s), the Scoutmaster, and appropriate representatives of the Troop Committee. A written letter of this meeting and any agreements reached will be forwarded to all parties at the conclusion.

Level 4 - Termination or Expulsion

If the above actions fail to correct the behavioral problems, or in cases of the most serious Acts of Misconduct, the Committee will notify the Scout and his parents that the Scout is no longer welcome to participate in any Troop functions. This action will require a majority vote of the Scoutmaster and his staff. A Scout who has been terminated may attempt to transfer to another troop. However, his permanent advancement records and a statement of his accomplishments will be forwarded to the new troop or the National Capital Area Council, along with a letter explaining why he was terminated from Troop 997.

These Disciplinary Guidelines Do Not Limit The Adult Leaders From Taking Immediate Action At Any Level Deemed Necessary And Appropriate For The Benefit Of The Other Scouts And Leaders. Parents May Be Requested To Immediately Remove Their Son From Any Troop Activity Where He Constitutes A Hazard Or Threat To Himself Or Others.

Policies are Rigid whereas Guidelines are Flexible.

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Glossary of Terms and Common Scouting Abbreviations

Advancement Chairperson

A member of the Troop Committee who tracks the rank advancement and merit badge efforts of the boys.

Advancement Guidelines

Located in the Scout Handbook, and the Boy Scout Requirements Handbook. This is the knowledge a Scout must learn to advance in rank. It ranges from knowing the Scout Oath to wilderness survival. It is hoped that a Scout will learn scouting skills well enough that he can teach them to the younger Scouts later in his Scouting career.

ALT

Adult Leadership Training

APL

Assistant Patrol Leader

ASM

Assistant Scoutmaster

ASPL

Assistant Senior Patrol Leader

Board Of Review

BOR

A group comprised of two (minimum) to four Committee Members that meets with individual Scouts before a rank advancement. The purpose of this meeting is not to re-test the Scout on his knowledge, but to see how the Scout feels about himself as a Scout, his fellow Scouts, and how the Scout program is fulfilling his needs. This review should also inform the committee if the adult leadership (Scoutmaster staff) is delivering the program as intended. The board members should report recommendations and findings to the Troop Committee.

BSA

Boy Scouts of America

Buddy System

A safety system designed for the boys. When on an outing the boys do everything with their "buddy". They will eat, sleep, and even go to the bathroom facilities with their "buddy". The idea is that the boys will look out for each other and not go out on their own and get themselves in trouble.

CA

Chaplain's Aide

Camporee

An annual, district-wide campout for the boys. Events are held pitting every patrol in the district against each other. This outing is held in the fall and only lasts a weekend.

Charter

The charter is extended to the Chartered Organization. It guarantees that the Troop will abide by all BSA rules and regulations and that our goals are compatible with those of the National Council of the Boy Scouts of America.

Chartered Organization

An entity (i.e. church, business, fraternal organization) that devotes some of its resources to a Scouting program. This usually comes in the form of meeting rooms and equipment. The chartered organization has ownership rights to the Troop equipment. The Chartering organization for Troop 997 is Saint Theresa Catholic Church, Located in Ashburn VA.

Chartered Organization Representative

A liaison between the Scout Troop and the Chartered Organization. This person is a Committee Member, and must approve all adult leadership.

Committee

A group comprised of parents and other concerned individuals that meet once a month with the Scoutmaster (and his staff) to evaluate the program and adjust it as needed. The committee is responsible for providing all necessary support to the program planned by the PLC, and insuring the planned program meets the health and safety guidelines. The Committee does not finance these ideas but helps the boys to do so. Positions on the Committee may include Secretary, Treasurer, Fundraising, Advancement, Activity Coordinator and Quartermaster. The Scoutmaster and his staff may attend these meetings, but they can not vote on the issues.

Committee Chairman

The person responsible for overseeing the activities of the Committee and maintaining communications with parents. They are further responsible, along with the Chartered Organization Representative, for selection of the Scoutmaster. The Committee Chairman is responsible for supervising the "adult portion" of the scouting program, and ensuring the Scoutmaster has the adult resources and tools necessary to carry out the Troop program.

Committee Member

Any parent or interested party who cares how our Scouting program is run can register with the Troop to become a Committee Member. The more people that get involved, the better the program will be. Committee Members must be registered in order to be covered by the Boy Scout liability insurance.

Committee Meeting

A monthly meeting which occurs the week after the Patrol Leaders Council Meeting. This is an adult meeting where the Senior Patrol Leader, with support of the Scoutmaster, presents the program and outing plans from the previous week's Patrol Leaders Council.

Council

The area council is the local administrative branch of BSA. The local Council has many varied responsibilities. It interprets national policy, promotes the Scout program, registers all units (Cub Scouts, Boy Scouts and Venturing Crews, and Learning for Life Programs) and provides facilities and leaders for a year round outdoor program.

Court Of Honor

An event held to celebrate the accomplishments of the boys. Rank advancements, merit badges and other achievements are recognized at this time. This is a highlight event for the boys and we encourage all parents and families to attend. A Court of Honor is usually held three times a year, with an additional Court of Honor held for each Eagle Scout advancement.

District

A geographical area within the boundaries of the local council. Troop 997 is in the Goose Creek District of the National Capital Area Council (NCAC) Each District has two professional scout leaders, and is governed by a District Committee. District leaders mobilize resources to ensure the continued growth and success of the Packs, Troops and Crews within its territory.

Fireman's Chit

A Fireman's Chit is a Scout's earned "license" that says he has taken a class on fire safety. The boys learn not only campfire safety but also safety around the different types of liquid fuel stoves used by the Troop. He also learns the correct way to build a wood fire. Any violation of the rules learned can result in the confiscation of the Chit. The only way they can get it back is to take and pass another Firem'n Chit safety class.

Fundamentals (Scouter)

A beginning course on leading a Boy Scout Troop. Topics covered include finance, cooking, equipment, child protection and BSA policy. The Scoutmaster, his staff, Committee members, and all interested parents should take the course if they want to know more about Troop operations and the program.

JASM

Junior Assistant Scoutmaster

JLT

Junior Leadership Training

JLOW

Junior Leader Orientation Workshop

This is a training session or weekend, where junior leaders begin to learn how to be leaders. They are taught decision making, parliamentary procedure, troop and patrol operations and more. JLOW / JLT is invaluable to a Scout's growth.

Junior Leader

Any boy elected to a leadership position. This includes the Senior Patrol Leader (SPL), Assistant Senior Patrol Leader (ASPL), Patrol Leader (PL), Assistant Patrol Leader (APL), Chaplain Aide (CA), Scribe or Quartermaster (QM). The term of office is six months, except Patrol Leaders for "New Boy" patrols may serve for shorter terms.

Klondike (a.k.a. Freezeoree)

A District activity similar to a Camporee, but held in winter. The boys are taught the intricacies of winter camping, and they come away with an appreciation of a winter world of which relatively few people take advantage.

Merit Badge

A merit badge is earned after completing studies and activities pertaining to a specific area of interest. (i.e. Boating, First Aid, Camping, Citizenship). There are one hundred and eighteen (118) merit badges to choose from. A minimum of twenty-one merit badges are required for the rank of Eagle, of which 12 specific merit badges from a set of 15 are required.

Merit Badge Counselor

A parent, Scoutmaster, or any other interested adult who has experience in a particular merit badge field and is willing to share that experience. All merit badge counselors must be registered with the Troop and BSA.

NCAC

National Capital Area Council

Order Of The Arrow

OA

A fraternity of Scouts and Scouters dedicated to the advancement of camping and service to all. Membership is an honor, which is voted on by all the troop members (for youth members) and the Committee (for adult members). The Scoutmaster (for youth) and Adult OA members (for adults) decide eligibility for election. Specific rank, and camping experience are among the eligibility requirements.

Patrol

A patrol is a grouping of six to eight boys who work together. Each patrol elects a patrol leader and an assistant. Using the "Patrol Method" of organization, this group of boys work and camp together, be it at a Troop meeting, cooking, hiking or a patrol outing. The purpose of the patrol is that the boys will learn to rely on each other by learning each other's strengths and weaknesses.

Patrol Leader

PL

A boy elected by the members of his patrol to be in charge. He represents his patrol on the Patrol Leaders Council and is in charge of his patrol on outings.

Patrol Leader's Council

PLC

The PLC is comprised of the Senior Patrol Leader (SPL), the Assistant Senior Patrol Leader (ASPL), and Patrol Leaders. The Scoutmaster and his staff monitor the meetings. The mission of the PLC is to set up the meetings and activities for the Troop for the upcoming month. The PLC also takes any requests for equipment or ideas for outings to the Committee.

Quartermaster

QM

An adult volunteer (committee member) who is in charge of the Troop equipment. This person makes sure that all the gear is in good working order, accounted for, and purchases replacement equipment for the troop. A Scout designated as Troop Quartermaster assists the adult quartermaster. The Scout is responsible for notifying the adult as to equipment needs for outings and helping to take care of equipment.

Rank

A level of competency achieved by a Scout.

Roundtable

A troop meeting for the adult leadership. This meeting is where the District Director and District Executive (paid professional scout staff) and Roundtable staff provide troop leaders with materials, policies and program ideas for the coming months. This forum presents an opportunity for troop leaders to discuss any problems, obtain guidance, and plan District activities.

Scout

A boy involved in the youth program sponsored by the Boy Scouts Of America.

Scout Spirit

This term represents spirit of a Scout toward the troop program. it is composed of three things - his attitude, attendance at meetings and outings, and his appearance. Having Scout Spirit is a requirement for all of the upper ranks and must be demonstrated for advancement.

Scouter

A registered adult volunteer leader. (Often a middle-aged person with a receding hairline and sometimes bifocals. Usually drives an old SUV or pickup. Will eat anything and is capable of sleeping on rocks.)

Scoutmaster

SM

A person chosen by the Chartered Organization in conjunction with the Committee Chairman, to lead a Scout program. This person should be the most visible adult leader in a Troop. He attends all troop functions and outings and is the adult the boys depend on most for guidance and direction. A Troop lives or dies by the actions of its Scoutmaster.

Scoutmaster Conference

A discussion between the Scoutmaster and a Scout prior to rank advancement. A Scoutmaster may test a boy on his competency concerning advancement guidelines, but he also wants to know how the boy feels about himself and how he feels about the Scouting program.

Scribe

Takes attendance and minutes at Troop meetings and at the Patrol Leader's Council. This is a leadership position for rank advancement.

Secretary

A member of the Committee charged with keeping the minutes of the meetings, updating the Troop roster and other duties as directed by the Committee Chairman.

Service Hours

Service to one’s city, state, country, or religion is required of the boys as they gain rank. Service hours hopefully give the boys a sense of giving something of themselves to the community where they live.

Senior Patrol Leader

SPL

Usually one of the more experienced Scouts in the Troop. Elected by the boys of the Troop, this young man is essentially put in charge of the patrols and his staff of junior leaders. He directs both Troop meetings and outings. He is also in charge of the Patrol Leaders Council and is the Scout liaison to the Scoutmaster.

Ten Essentials

The ten (10) items that a Scout should always have in his pack before venturing outdoors or on an outing. They include things such as water, rain gear, and a first aid kit -- which he should never be without! Under the right conditions, these items might just save his life.

Two Deep Leadership

A program fostered by BSA that promotes youth and adult protection. Essentially, an individual Scout and an adult leader are never allowed alone together. All adults working with, transporting or leading Scouts must be Youth Protection Trained.

Totin’ Chip

A Totin’ Chip is a Scout's earned "license" to use knives and other sharp bladed tools (i.e. hatchets, axes, saws - not chain saws). A class is held where the boys are taught the correct way to handle these objects. Violations of the rules they learn can lead to loss of a corner, or confiscation of the Totin’ Chip. The only way they can get another Chip is to take and pass another Totin’ Chip class.

Treasurer

A Committee member charged with the administration of Troop funds and accounting software. Our treasurer also handles the boy's personal accounts.

Venturing Crew

A scouting group separate from a Boy Scout Troop that is comprised of young men (and women if the group agrees) between the ages of 14 and 21, and beyond 8th grade. Many crews concentrate on one area of interest such as Sea Scouting, Youth Ministries, Sports, Arts and Hobbies, or Outdoors. In this program the youth get to do high adventure things that they might not be able to do with younger Scouts. There are several levels of advancement opportunities, which may or may not be utilized, depending on the individual.

Venture Patrol

A group of older scouts within a Scout Troop that wish to attempt more high adventure aactivities, that may be beyond the abilities of the younger troop members.

Youth Protection Training

A program developed by the Boy Scouts nationally, and presented at various times during the year throughout the Council. This training session usually lasts 1 to 1-1/2 hours and is valid for three years. All adults working with Scouts must have a valid Youth Protection Training Card certifying they understand and will comply with the requirements of the program.

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